PROVE features
Everything your jobs need, connected.
Scheduling, your team, quotes, variations, invoices, forms and proof of work — all attached to the job, from enquiry to payment.
14 days free. No payment card required.
Jobs & scheduling
Know what's booked, who's going and where every job stands.
- Jobs linked to the customer, site and accepted quote
- Calendar scheduling with priorities and dispatch status
- Job instructions and prioritised task checklists
- See who completed each task and when; completed jobs are locked
- Customers and sites stored once and reused
Team & permissions
Give each person the access they need — no more, no less.
- Invite your team and assign people to jobs
- Core roles for owners, managers, supervisors, office and operatives
- Extra permissions per person, without inventing new job titles
- Field staff work on the jobs they're assigned to
- Time & attendance with timesheet approval
Today
Jobs
Quotes
To send
Invoices
Unpaid
- Kitchen refit · 14 Elm RdIn progress
- Boiler swap · Flat 9Scheduled
- Rewire · Flat 2Needs sign-off
Quotes, variations & invoicing
Price it once and carry it through to the invoice.
- Item / schedule-of-rates library for consistent pricing
- Quotes with totals calculated for you; accepted quotes become jobs
- Variations priced, sent and approved against the job
- Invoices created from the job, with approved variations added as lines
- Record part and full payments; outstanding balances update automatically
- Supply & fit base units£1,840.00
- First-fix electrics£620.00
- Variation · extra socket run£145.00
Forms & compliance supporting records
The same checks, done the same way, on every job.
- Shared starter templates to get going quickly
- Custom drag-and-drop form builder for sections, questions and choices
- Conditional questions that appear only when relevant
- Company branding, with per-template header, footer and terms options
- Photos and on-screen signatures inside the form
- Forms started from the job, with submission history on the job
- Review with approval or rejection — rejected forms are corrected and resubmitted on the same record
- Offline drafts that sync when you're back online
Templates for regulated work are supporting records, not official certificates. A statutory certificate must be issued or validated by an appropriately qualified, registered or accredited person.
Area inspected *
Area safe? *
Describe the issue *
Shown because “No” was chosen
Evidence capture & job history
A time-stamped record of what was done, by whom and when.
- Photos, notes and voice notes captured against the job
- Date and time recorded automatically
- Append-only job notes with the author recorded
- Searchable job timeline and history
- Evidence packs and reports for a job
Before08:14
Cable route10:32
Finished15:47
- Voice note · consumer unit replacedSam · 14:02
- Customer signed off the work16:10
Customer approvals, handover & document sharing
Professional paperwork your customers can act on straight away.
- Branded quote, variation and invoice documents
- Secure, expiring links your customer can open on any device
- Customers accept or decline quotes and variations online
- Customer sign-off of completed work
- Each decision recorded permanently with the document
Kitchen refit — 14 Elm Road
£2,460.00
Accepted by the customer
Name, date and time recorded with the quote
Xero integration
Keep your accounts where they belong.
- Connect your Xero organisation
- Send PROVE invoices to Xero as draft invoices
- Customer contacts linked between PROVE and Xero
PROVE is not accounting software and doesn't replace Xero.
Xero integration
Offline field work
Keep going when the signal drops.
- Start and fill in forms on jobs you're assigned to without a connection
- Photos and signatures saved on the device
- Clear status: saved offline, pending upload, uploading, synced or sync failed
- Automatic sync when you're back online, with retry
- Duplicate-proof uploads and conflict warnings so answers aren't silently overwritten
Offline working covers forms. Other parts of PROVE — such as scheduling, quotes and invoices — need a connection. Use the app online at least once on a device before relying on it offline.
Offline field work
Weighing up options?
See a fair comparison with Workever and BigChange
PROVE · 14-day free trial
Bring every job into one place.
Set up your company, add your team and run your next job through PROVE.
14 days free. No payment card required.